Top Resume Mistakes to Avoid in 2025 (And How to Fix Them)

The Most Common Resume Mistakes (and How to Fix Them)

1. Using the Wrong Resume Format

A confusing layout can make your resume hard to read — or unreadable by ATS systems.

Fix:

• Stick to a chronological or hybrid format for most roles.

• Avoid columns, graphics, or unusual section titles.

• Keep section headers simple and standard (e.g., Experience, Education, Skills).

Pro Tip: Not sure which layout to choose? Choose a hybrid format. It’s organized but also flexible. This way, you can showcase both skills and experience effectively.

See examples in Best Resume Format in 2025: Chronological vs Functional vs Hybrid.

2. Overdoing Design or Fonts

A flashy template might look great, but it often breaks when scanned by an ATS.

Fix:

• Use clean, readable fonts like Arial, Calibri, or Lato.

• Stick to one or two font types and sizes throughout.

• Skip text boxes, graphics, or decorative lines that can confuse scanners.

Pro Tip: Keep your resume easy on the eyes — recruiters spend seconds scanning it. Check out Resume Fonts & Design That Impress in 2025 (Without Breaking ATS Rules) for more.

3. Sending the Same Resume Everywhere

Recruiters can tell when a resume isn’t tailored — and so can ATS software.

Fix:

• Adjust your summary and achievements for each job.

• Use language directly from the job description.

• Highlight the skills and results that matter most to that specific employer.

Pro Tip: Pick 3–5 important keywords from the job listing and work them naturally into your resume. For help, see Resume Skills Section Guide: Top Hard and Soft Skills for 2025.

4. Missing or Misusing Keywords

Without the right keywords, your resume might get filtered out before anyone reads it.

Fix:

• Use industry-specific terms, tools, and software names.

• Replace vague verbs with measurable impact.

  • Example: “Helped with social media” → “Managed social media campaigns using Meta Ads Manager.”

• Make sure your keywords appear naturally — not stuffed in.

Pro Tip: Review several job postings in your field. The skills and software mentioned most often are the ones to include.

5. Typos and Grammar Errors

Even one typo can make your resume look careless.

Fix:

• Proofread carefully — don’t rely only on spell check.

• Read your resume aloud to catch awkward or repetitive phrasing.

• Ask a friend or colleague to review it with fresh eyes.

Pro Tip: Use tools like Grammarly or Microsoft Editor. Then, always do a final human check.

6. Listing Duties Instead of Achievements

Recruiters don’t just want to know what you did — they want to know how well you did it.

Fix:

• Focus on results, not just responsibilities.

• Use numbers, percentages, or timeframes to show impact.

  • Example: “Managed projects” → “Led 5 cross-functional projects, all completed ahead of schedule.”

• Start bullet points with strong verbs like led, delivered, built, improved, or increased.

Pro Tip: Measurable results make your resume memorable.

7. Outdated or Incorrect Contact Information

It sounds simple, but many resumes still have old or incorrect details.

Fix:

• Double-check your email address and phone number.

• Add a link to your LinkedIn profile.

• Use a professional email (avoid personal or outdated ones).

8. Too Much Personal Information

Your resume isn’t a biography — and personal details can unintentionally invite bias.

Fix:

• Include only:

  • City and state

  • Email address

  • Phone number

  • LinkedIn profile

• Skip your full address, age, or marital status.

9. Messy or Inconsistent Formatting

Uneven spacing or misaligned text can make your resume look rushed.

Fix:

• Keep margins consistent (around 0.5–1 inch).

• Align job titles, companies, and dates neatly.

• Use the same bullet style and spacing throughout.

If formatting frustrates you, try Wensa’s Resume Builder. It can fix your resume for both ATS and recruiters.

10. Submitting the Wrong File Type

Some systems can’t read PDFs with graphics or scanned images.

Fix:

• Save two versions of your resume:

  • PDF for email or portfolio submissions.

  • Word (.docx) for job portals or ATS uploads.

• Test both versions before submitting to ensure everything displays correctly.

Pro Tip: Read PDF vs Word Resume: Which Format Is Best for Job Applications in 2025? for details.